To the average Joe, plugging into power is an everyday occurrence. You plug in your phone to charge, the vacuum, blow dryer or something similar every day. But what is that power outlet and will it work for our the equipment you’re renting from us? We’re here to break that down for you. You most definitely won’t be a certified electrician after reading this article, but you will certainly have a better understanding of the type of power we will need you to provide for us for your event.
If you’re looking for a quick summary to this article, scroll to the bottom of the page. If you’re looking for more of an in depth understanding of power needs, keep reading!
Going back to the type of power you use every day (phone, vacuum, blow dryer, etc.), in most cases that is called a 110v/120v outlet on a 20 amp breaker. Now to break that down a little more, the “v” means volts. When we say 110v that means one hundred and ten volts and same thing for 120v, one hundred and twenty volts. You may even see 115v but frankly, think of them all as the same. The reason that there are multiple sets of voltage numbers listed above (110v/115v/120v) is frankly preference to reflect the load capability of an outlet, plug end or cable. The normal operating range for this type of power is 110 volts and can go up to 124 volts. As long as the power is in the advertised/listed range of 110v-120v, you’re all set.
Horizontal photo of female hand inserting power cord receptacle into electric wall outlet
Now the 20 amp breaker portion refers to the “master switch” for the outlet(s) on that breaker. Here’s the tricky part, there can be multiple outlets on one breaker. So for example, if you look at a wall and see 4 outlets running down the length of the wall, it’s highly probable that they are all on the same breaker. That being said, when we say you need 2- 110v/20 amp circuits to run the equipment you rented, we’ll have to plugin to power on that wall and another wall to avoid popping the breaker. No, there is no fuse anymore. It is simply just a switch that you have to reset. In some cases, each outlet is labeled with the circuit number which makes it incredibly easy to identify what outlets are on what circuits. Circuit boxes are typically located in the garage or basement for a residence and in a storage, maintenance or electrical room for a commercial building. If you do not know where your circuit breaker box is, we’d highly recommend locating that and making sure you have access to it before the day of your event.
Now that we’ve gotten past the most common power, it’s time to go a little bit bigger; Single Phase 220V. The similar situation rings true when it comes to this voltage range, it may be advertised as anywhere from 220v to 240v. The difference here over the power mentioned above is there are two hot/positive legs instead of one like in 110v power. These two 110v hot legs combine to make 220v power, see what happened there? Same rings true when we talk about 120v, take two of those hot legs and put them together to make 240v which brings us back full circle to the rang of 220v to 240v. Typically 220v-240v will be on a 50amp breaker, frankly it’s very rare for that not to be the case. We use 220v/50 amp power for our some of our rides.
The final type of power is 3 phase. This is rarely found in any buildings, frankly only industrial buildings have 3 phase power and most of the time the voltage is out of range for our needs. We operate 208v 3 phase while most manufacturing facilities operate 480V 3 Phase. Expo centers will likely have have the type of power we need like in the DeVos Place in Grand Rapids. There’s an immense difference between single phase and three phase and frankly, we just aren’t going to go into great detail about it. If we need 3 phase power, we will most likely have to bring our own generators to power those rides. This leads us beautifully into the final portion of our power talk, generators.
We are often asked, “Isn’t it just easier for you to bring your own generators for power?” The short answer is yes but don’t give up hope just yet! If you are bringing a few inflatables to your event and the setup location is near a building, there’s a good chance you’ll have enough power to run 2-3 inflatables if not more. Typically there are only 1-3 circuits outside of a building but that’s not the standard across the board either. Again, please refer back to your building manager or maintenance department as they will definitely be able to tell you that your power situation looks like. In some cases we can use a generator that you provide but please contact us first before assuming your generators will work. Not all generators are equal and not all of them will power our equipment.
If you do need to rent one or multiple generators from us, we have many different options to choose from. Our smallest generators, what we call Class A generators, are able to power up to 3 inflatables and are pretty loud. These Class A generators are roughly 94 decibels at 3 meters away. Class B generators can power 1- 220v/50amp ride or up to 5 inflatables and is about 99 decibels at 3 meters. Our largest generators, Class C, are actually the quietest generators in our fleet ranging from 68-72 decibels at 3 meters. Our Class C generators range anywhere from 20KW to 60KW. To put it into perspective, the 60KW Generator will power your house and 5 of your neighbors houses running the entire house like normal-that’s a lot of power! You can hear the differences of each generator by watching this video, click here. Our event specialists will be able to pair the right generator for your event.
In Summary, which is what you may have been wanting this entire time:
A 110v/20amp circuit is a regular outlet that you have in your home or business
A circuit is what the individual outlets are wired to, be aware that in most cases multiple outlets are wired on the same circuit. Please know where the circuit panel is and have access to it on the day of your event in case a breaker is blown.
Most of our rides take 220v/50amp or three phase service and in most cases we will have to provide the power for these
Of the generators in our fleet, the large Class C generators are the most powerful and the most quiet and can power both rides and inflatables all at the same time
If you have any further questions about power requirements for your event, give us a call and we’d be more than happy to assist you
Every year at ACP Entertainment, we introduce multiple new and exciting attractions, this year is no exception! In 2023 we are thrilled to introduce over 20 new attractions (with more on the way) and activities and we are also celebrating 15 years of amazing entertainment.
Let’s talk about our rides to start our ‘New for 2023’ list! Lost Treasures is a play port/funhouse for the little ones and was introduced late last year-it’s a smash hit at every event! We also have a brand new swing ride called Cyclone which is a 20 seat chain/chair swing ride. Cyclone will now be our largest capacity swing attraction. Additionally we’re excited to introduce a brand new Classic Train from Wattman Trains, the Rolls Royce of Trackless Train Rides. This train is absolutely gorgeous with moving train wheels, smoke, sound effects and even a 4th car for maximum capacity.
We have quite a few new inflatables for 2023 as well, first up is the Rainforest KidZone and Barnyard KidZone. These two inflatables have a similar layout but a completely different theme with beautiful and vibrant graphics that will definitely wow your crowd. We also have a new game similar to Krazy Kones and Speed of Light that is called Zap a Mole. This time instead of using your hands, players will use a giant foam hammer like the classic “Whac-a-Mole” arcade game. Three new obstacle courses will hit our line up this year; High Voltage, Radical 30’and Radical 40’ Obstacle Courses. We also added, by popular demand, a second dual lane slide called the Wacky Double 18’ Slide. Finally the Big TopGames inflatable, which has 4 games in one, and the Grand Carnivalwhich is an inflatable carnival booth tent.
Two new digital games were added to our lineup in 2023, Four in a Row and Chaos!The digital Four in a Row game is an arcade version of Connect 4 and will have your guests engaged all night long! Chaos! is a game similar to Strike a Light but allows for 4 players instead of 2. Players will also have to cross over into other players area to tag lights of their color too. To say it’s chaotic is an understatement!
We’re extremely excited to introduce an entire new lineup of Midway Carnival Game trailers in 2023. Jungle Chase is a roller derby game, similar to skee ball, that has a jungle theme with racing monkey characters that up to 14 players can play at a time. The Water Race has racing dolphins that move according to how long the players can hit the moving bullseye targets. The Water Race game can also accommodate up to 14 players. Both of these game trailers will come standard with plush prizes in which one prize will be given away every 4-5 minutes. We also introduced a few new regular individual carnival games which includes Alien Pinball, Ricochet,Leaping Lizards and the Kiddie Hi Striker.
Last but definitely not least, we are introducing an entirely new attraction that we introduced in late 2022; Synthetic Ice Skating Experience. The 36’x40’ ice skating rink includes the synthetic ice, rental skates, carpets, chairs, fencing and lighting to your event space. No freeze time needed!
Wow, that’s quite the lineup for this year! We’re thrilled to be able to bring you these incredible new attractions and activities and we hope you are able to incorporate some of them if not all of them into your upcoming event(s). If you have questions about any of the new attractions for 2023, please don’t hesitate to give our team a call at 616-826-8220.
In 2023 ACP Entertainment is celebrating its 15th Anniversary. In the 15 years that ACP Entertainment has been in operation, we have serviced over 7,000 events and have had a hand in creating memories for hundreds thousands of kids and families alike. We feel like we have an incredible responsibility to continue creating safe, memorable and fun experiences for the now over 700 events that we service each year alone-and we intend to do just that.
You may be wondering, how did ACP get started and how did it get to this point in 2023? Here’s the story as old as time….well at least as old as its founder, Ryan Strayhorn.
At the age of 12, a very young Ryan found a passion in DJing and “opened” a DJ business called Amplify Christ DJ Services performing at school events, chili cook offs and prayer at the flagpole events. After doing the sound and lighting for a middle school talent show, Ryan changed the unofficial company name to Amplify Christ Productions. In the midst of these years, Ryan and his dad twisted balloons at school carnivals which is where he saw inflatables that were rented to the schools. Seeing potential, Ryan once again changed the still unofficial company name to Amplify Christ Productions & Entertainment. Quickly realizing how long of a company name it was, he shortened it to ACP Entertainment which is still the name today.
In 2008 and at the age of 15, Ryan finally convinced his parents to allow him to sub rent inflatables from another local company to start doing events. After only a couple short months of sub renting inflatables, obvious potential was seen by Ryan’s parents and they agreed to allow him to buy his first 3 inflatables in June of 2008. Later that Fall, the second batch of inflatables were purchased bringing the total count of inflatables to 6 and also severing ties with the sub-renting company. In August of 2008 Ryan turned 16 and could finally start driving to events himself instead of having to rely on his dad and in October of the same year, the company was legally incorporated.
As years moved on, more inflatables were purchased along with concession machines and carnival games. By 2013, ACP Entertainment had started producing company picnics and other events of large scale for thousands of people. Dad’s Classic Catering, ACP’s then in house catering division, was established in 2014 to better service company picnic events as a ‘Turn Key’ event planning company. In 2016, the first two real carnival rides were added, Ballistic and Pirates Revenge, which started the company in an entirely new trajectory.
In 2023, the focus of the company has dramatically shifted now servicing mostly company, school, church and other organizational events with carnival rides, game trailers and inflatables. ACP Entertainment is now the largest supplier of rental carnival rides in the state of Michigan and is one of the largest entertainment companies in the state. Not only are we one of the largest and best amusement suppliers in the state, we are also a company that brought many firsts into the state!
ACP Entertainment was the first to introduce many rental-only attractions for events across Michigan and even outside of Michigan. The following attractions were the first rental only attractions of their kind in Michigan; Velocity Super Slide, 40′ Ferris Wheel, Carnival Funhouse, Lost Treasures Funhouse, Frog Hopper, Midway Carnival Game Trailers and the Synthetic Ice Skating Experience. Although ACP Entertainment mostly stays in Michigan, we have also been a part of events in Indiana, Ohio, Pennsylvania, Tennessee and Florida.
If you have booked with us in the past 15 years, all of us at ACP Entertainment want to thank you for your business and we look forward to working with you this year and into the future! Here’s to another 15 incredible years of creating Memorable Events for you and your guests!
ACP Entertainment is excited to announce the arrival of our newest Winter attraction; the Synthetic Ice Skating Experience. This new skating rink rental attraction is indeed an experience like nothing we’ve ever offered before with a 36’x40′ skating rink rental, adirondack chairs for skaters to take a break from skating, benches to put on/take off skates, ice skate ‘rental’/distribution station, music, lights and fencing.
What is a Synthetic Ice Rink Rental you ask? Instead of having a conventional ice skating rink that requires hundreds of gallons of water, special freezing systems and days to freeze and solidify, the synthetic ice rink rental is assembled and ready to use in just about two hours. The panels are 4’x4′ and snap together like a puzzle to form the entire rink. No freezing necessary! In fact, our ice rink can be installed indoors our or outdoors, used in cold or warm temperatures and can even be used in rain and snow!
Our Synthetic Ice Skating Experience makes its debut in November of 2022 and will be available for events all winter long in Michigan, Indiana, Illinois and Ohio. For more information and details about the ice rink rental, Click Here.
Ferris wheels are an iconic attraction of festivals and fairs, in fact it’s the most iconic carnival ride in the world. Ferris wheels are also the backdrop, centerpiece and/or most iconic moments in any movie featuring a carnival which only adds to the popularity of ferris wheels. Due to the popularity, we at ACP Entertainment have decided to purchase a brand new ferris wheel to add to our lineup of attractions. What makes it historic? First, a little history.
The very first ferris wheel opened at the Worlds Columbian Exposition in Chicago in June of 1983 and was invented by George Washington Gale Ferris Jr. As you may have guessed, the name Ferris wheel comes from his last name and has stuck as the generic name of all attractions like his original 250 foot Giant Wheel ride.
While Ferris’ wheel was the first of its kind, the first portable ferris wheel attraction was built in 1900 by William Sullivan called “Big Eli.” This 45 foot ferris wheel was completely broken down and moved inside of a trailer which meant every piece had to come apart. The company that formed out of Sullivan’s innovation was called the Eli Bridge Company and is still in operation today.
Today, portable ferris wheels are trailer mounted which is much different than the original “Big Eli” wheel that had to be taken apart and transported in a trailer. Jerry Wisdom is who we have to thank for that incredible invention. In 1957, Jerry dismantled the family carnivals ferris wheel and mounted it to a trailer, a tank hauler trailer to be exact. And thus, the trailer mounted ferris wheel was born.
Today, all portable ferris wheels are trailer mounted in some fashion or another with the largest portable wheel called the “Midway Sky Eye Wheel” and stands 155 feet tall. This wheel takes 12 trailers to move and is operated by “Biggest Wheel, LLC” in Florida.
The manufacturer that we chose to build our Ferris Wheel is Wisdom Rides, ironically founded by Jerry Wisdom who first mounted a ferris wheel on a trailer. Wisdom is making history once again with the creation of the “Rental Wheel,” a portable ferris wheel specifically designed for the ride rental industry. ACP Entertainment will be the first company with this ride in the country and we’re incredibly excited to bring it to the Midwest market. Wisdom has designed this ferris wheel to setup and tear down within 2 hours with 2 people and can be transported with a 5500 pickup truck. This 10 seat ferris wheel can accommodate up to 30 riders and stands 40’ tall. It will feature a beautiful LED light show and even have pre-built sign channels for branding overlays.
ACP Entertainment has been in the carnival ride market for 6 years and have heard countless requests for ferris wheels. These requests led to the decision to buy not just a regular ferris wheel, but a ride that would perfectly match the demands of our business model and beyond. Unlike the rest of our attractions, our Ferris Wheel will be available for rent not only in Michigan but also Indiana, Illinois, Kentucky, Wisconsin, Tennessee, West Virginia, Pennsylvania, Virginia and New York. Other locations may be considered upon request.
We are incredibly excited to bring this new ride to the market and look forward to continue to create Memorable Events across the Midwest! Contact our team to learn more and get a quote for your event by calling us at 616-826-8220 or emailing us.
ACP Entertainment was invited to be a part of Season 25 of the Bachelor which was filmed in the Fall of 2020 at the Nemacolin Resort in Farmington, PA. The producers of the show wanted to create a “Carnival in the Woods” for a one-on-one date with Matt James and Piper James (crazy how they just happen to have the same last name). ACP Entertainment was called in by Epic Party Team out of Phoenix, AZ to help create the scene and we were also joined by Big O Amusements out of Cardington, OH.
Attractions and rentals from ACP Entertainment featured in the show include the Ballistic Swing, Carnival Tents, Balloon Blast, Popcorn and Cotton Candy. Our team had to quarantine on site for one week before the shoot and receive multiple COVID tests before interacting with the cast and crew. To say that this was an unforgettable experience for our team is an understatement!
We want to thank the Bachelor, NKZ Productions and Epic Party Team for bringing us onto this great project!
Enjoy this compilation video of the scene that aired on February 6, 2021!
Venues come in all shapes, sizes and price ranges. The very first thing to determine before choosing your venue is if your event will be held indoor or outdoor. It is always crucial to keep in mind how many people you plan on attending the event and whether a venue is large enough to host that expected number. Your venue type will also depend on the time of year and weather. Even though we can’t predict the weather, the general weather conditions, depending on the time of year that your event is being held, is important to keep in mind. If your event is in April, you may want to consider a backup indoor location or just plan your event indoor to begin with. If your event is in January, outdoor is probably not an option (assuming you’re in a state that has harsh Winters).
Outdoor venues are most common for picnics, festivals, fairs, family reunions, graduation parties and birthday parties. When choosing an outdoor location, it is ideal to have a backup spot in case of inclement weather (even though the weather is for sure going to be bright and sunny on your event date). Most of the time if your event is planned to be outdoor, a backup indoor location will most likely not be able to fit everything you planned to be outside. If that’s the case, like it is for most backup venues, that’s alright! Make the best of it by squeezing as much into the venue as possible while still making it fun.
Another major component of a venue is parking. You would think that if the venue can hold 500 people that it would have enough parking for at least half of that number, right? That’s not always the case. Make sure that the venue you choose has enough parking for 30% of the total guest count of your event. For example, if you’re expecting 500 people, make sure to have enough parking for at least 150 cars.
The final thing to consider is what the venue will allow in the park and local regulations. For example, some parks may not allow tents which would be a problem if there is no provided shelter. Another example is the city or township that the venue is in may not allow the use of PA systems over a certain decibel rating with our without a permit. Again, those are just two examples, so make sure you check with both the venue and local governing authorities to make sure that everything you are planning to do at your event is allowed.
Theme Parks and Family Entertainment Centers (FEC) are often considered as a potential location to host your picnic because on paper it sounds great since everything is already provided at the venue. However, unless you have the entire park closed off to the public and just for your event, there is no sense of community or fellowship between your guests and their families. Take a theme park for example, in order to rent out the entire park and shut it down for the day, the buy out price is astronomical and 99% of the organizations in West Michigan cannot afford it for their event. So the only other option is to keep the park open to the public and give your guests a park ticket and a food ticket. The same goes for smaller FEC’s, if you can’t afford to rent the entire center out, the park is open to the public so the venue is filled with people from your organization and random strangers. Another disadvantage to a large Amusement Park or FEC is that everyone is so spread out that your guests won’t really get to spend a good amount of time talking to each other or getting to know each others families. Our recommendation, if you were to go this route, is to fully rent out a FEC for your event that is closed to the general public.
While you take all of your options into consideration, don’t forget to use us as us at ACP Entertainment as a resource for picking a venue! With over 4,000 events under our belt, we know the ins and outs of most venues in the West Michigan area. Give us a call anytime for help with picking a venue at 616-826–8220.
Are inflatables Safe? Yes. Are all inflatables safe? No-well at least in our opinion.
Inflatables are, in essence, sewn together fabric filled with air to create a sort of playground structure. Does this sound dangerous? No, absolutely not. But just like anything else, this seemingly safe amusement attraction can turn dangerous and even deadly. At ACP Entertainment, we carry a wide variety of inflatables including bounce houses, obstacle courses, combos, slides and interactive inflatables. All of our inflatables we consider to be safe if used properly. Every inflatable has rules that need to be followed. When rules are broken is when people start to get hurt. But what inflatables are considered unsafe?
*Before you read any further, please know that the items listed below that we consider dangerous is our opinion of over 16 years in the inflatable industry. If you disagree, that’s quite alright!*
At ACP Entertainment, we will not carry traditional bungee runs, sumo suits or bubble balls because we have seen first hand or have heard about too many injuries surrounding thee 3 attractions. We refer to these attractions as the “Main 3.” There are other attractions here or there that we have opted not to carry or discontinue from our roster for safety reasons, but the main 3 are what we’d like to draw your attention to. While fun and hilarious to watch, the main 3 are dangerous and in some cases have been deadly.
Bungee Runs: The point of a traditional bungee run is to run to the end of the 30 foot inflatable, while attached to a bungee cord, to see how far you can get until the strong bungee pulls you back. The danger in this attraction is within the bungee cord itself. The most dangerous scenario is when the rider gets to the end of the inflatable (while connected to the bungee cord) and then jumps instead of running backwards. When the rider jumps, the bungee cord reels the player in uncontrollably until the player hits the back wall of the inflatable. How the player lands is where the injury can come into play. In 2007, a boy in Denver was injured on a bungee run and later a “judge awarded nearly $6.9 million to the family of [the] teenager who suffered a permanent brain injury,” according to the Sokolove Law firm on April 18, 2011. The second most common cause for injury is from the bungee snapping due to a faulty bungee cord, old age or excessive extension of the cord. A snapping bungee cord will hit the player in the back and can also hit spectators.
Sumo Suits: Sumo Suits is an attraction in which players climb into either an inflatable or foam-filled suit that is made to resemble a sumo wrestler. The players will also put on a foam helmet that is sometimes made to look like a sumo wrestlers hair in a bun. Once the players are dressed, they step onto a thin foam mat that has a ring in the center. When instructed, the players run towards each other to tackle one other resulting in one or both of the players falling almost immediately. Commonly, the player still standing will then jump on the player that fell as a sign of victory. The suits are very restrictive in movement for the players and don’t allow them to move freely. Since they can’t move like they would without the suit, they often will lose control of their body and fall easily. When they do fall, if they hit their head it could cause temporary or serious damage damage to their skull or brain. In Colorado Springs, a participant fell while wearing a sumo suit and caused her to have permanent brain damage. A Denver jury awarded her $2 million for her injuries that she sustained while playing in the sumo suits.
Bubble Balls: Bubble balls are most commonly used for a game known as “bubble soccer.” The game of bubble soccer involves anywhere from 4-12 players wearing these bubble balls and running around on a field or course, like a regular game of soccer, with the intention to score goals with a soccer ball. Now of course part of the fun is hitting their opponents with the bubble balls almost always resulting in the player flying backwards 5-20 feet and/or falling. At a first look, it looks harmless, in fact it looks safe since the players have a near-fixed air bag around them to keep them safe. However, the danger is what’s outside of the bubble. The most common known injuries are broken feet, twisted ankles and broken legs. Also if the bubble balls do not have shoulder restraints, the players head could pop out of the top resulting in them potentially hitting their head on a hard surface which could cause serious damage to the players spine, skull and/or brain. In Missouri, a man severely injured his spinal cord while playing in a bubble ball and because of those injuries he is now paralyzed (quadriplegic). He was awarded nearly $45 million dollars in a lawsuit against the recreation company.
While it is our opinion that the 3 categories of inflatables are dangerous, there are definitely other individual inflatables or attractions that we will also not carry. Just like anything, the level of danger that an inflatable has (especially a new design of inflatable) is unknown until it’s been tested on the market. Once it’s been out there in the market and stories unfold, it is our duty to A) inform our customers of the dangers relating to specific attractions and B) not carry those attractions in our inventory.
We can’t stress the fact enough that these are our opinions based on our over 10 years of experience and staying informed about the accidents across the world pertaining to inflatable attractions. Reading all of this about these attractions may be a bummer to hear, especially since they all look so fun, but we all want everyone to not only have a good time but remain safe while playing. If you have questions regarding these or other attractions, please do not hesitate to call our office at 616-826-8220.
Sources:
Bungee Run Lawsuit: Sokolove Law Firm: https://www.sokolovelawfirm.com/blog/boy-injured-in-bungee-run-gets-multimillion-award/
Sumo Suit Lawsuit: Dr. Shezad Malik Law Firm: https://www.dallasfortworthinjurylawyer.com/denver_jury_awards_millions_in/
Bubble Ball Lawsuit: Columbia Daily Tribune: https://www.columbiatribune.com/news/20170717/boone-county-man-wins-45-million-in-lawsuit
We’ve all seen the news stories titled “bounce houses go airborne” or “fly away bounce houses.” Scary, right? It absolutely is. The fact is inflatables “going airborne” in high wind conditions is absolutely possible however it can be prevented. But how? If these two simple steps are followed, there would never be another case of a fly away bounce house.
First and foremost, inflatables should NEVER be setup in conditions where the wind speeds or gusts meet or exceed 25mph. Some inflatables are actually rated for a lower-maximum wind speed than others and may have a maximum wind rating as low as 15mph.
Second, inflatables should always be secured with stakes or sandbags. At ACP Entertainment, we use 36″x1″ metal stakes and 60 pound sandbags on all inflatables and for every event. The amount of stakes or sandbags used on each inflatable really depends on the individual unit. For example, a regular bounce house would get 4 stakes and 6-8 sandbags while a large slide could get up to 12 stakes and 20 sandbags. Just like wind speeds, each inflatable has it’s own specifications for anchoring. Please note that using plastic stakes or stakes less than 18″ is never safe for the use of inflatables.
Even if inflatables are properly anchored, there is always a chance that high winds could still rip anchor points off of the ground which is why both guidelines absolutely must be followed. Weather is unpredictable and sometimes winds may increase during an event. If that is the case and winds exceed the maximum ratings, then it is crucial to shut them down immediately.
With over 4,000 events under our belt, ACP Entertainment has never had an inflatable go airborne and we will never allow it to happen in the future. We value the trust that you put into our team at ACP Entertainment and will always make safety our number one priority and concern.
A question that is commonly asked of our booking staff is “How far in advance do I need to book?” Unfortunately, that question often comes too late as they are starting the planning process the week or two before the event. 1 or 2 weeks before your event is (usually) too late to book-especially for a weekend day during the Summer. So when is the best time to book? Now!
We understand that during the Winter it’s hard to wrap your head around planning a Summer event, but it’s absolutely crucial to start planning early if you want the best availability of our attractions. It’s very common in the Summer months for us to be completely booked out 3-8 weeks out in advance for weekend days. In fact, we often have to “blackout” or close-off Summer weekends earlier in the year because of the amount of events that are already scheduled.
You also may be thinking, “How can your entire inventory be completely booked up?” Well it’s actually not, in fact 100% of the time that we “blackout” or close off a weekend, we still have inventory left in stock. What we don’t have is the man power to bring those attractions to your event or staff the attractions. In some cases our operations team will work with you to drop off equipment one or multiple days early (if it’s not being staffed), but this is not always the case.
In conclusion, we strongly recommend calling as soon as possible to at least get your event date on hold with us. Although a hold doesn’t confirm your date, it at least gets the ball rolling and we can let you know if someone else is interested in your date. Calling early will not only guarantee that we can service your event, it also allows you to have first pick at the attractions for your event. So please, do yourselves and us a favor and start planning your event early. We promise-it’s worth it!